Legal Services Specialist | CalOpps (2024)

The County of Yuba is currently recruiting for the position of Legal Services Specialist in the District Attorney's Office to establish an eligibility list for upcoming vacancies. Under general supervision, the incumbent performs varied and specialized confidential legal support duties, requiring thorough knowledge of the assigned department, division, or program, its procedures, and operational details; provides administrative support to legal staff; assists with calendaring and scheduling; composes and prepares correspondence using judgment in content and style; performs skilled word processing, data entry and organization, recordkeeping, statistical and technical report preparation, and filing; prepares legal documents; assists in case coordination and filing of documents in a timely manner; and performs related duties as assigned. The Legal Services Specialist is a County-wide classification. The employment list established from this recruitment may be used to fill additional vacancies in other departments.

Examples of Duties:

• Perform legal and administrative support duties related to the assigned functional area and department.
• Draft decrees, orders, judgments, motions, pleadings, subpoenas, contracts, briefs, ordinances, and other legal documents, correspondence, memoranda and reports, depending upon the office to which assigned, from notes, brief instruction, dictated tapes or printed materials.
• Verify, code, edit, enter, file and retrieve legal data and prepare reports using a computer system following established format.
• Verify, code, calendar and schedule court dates, meetings, and appointments for attorneys; file or arrange for the filing of documents, legal briefs and other necessary paperwork with the court.
• Process a variety of legal agreements, contracts, etc., following attorney's instructions.

About the District Attorney’s Office:

Since 1850, the men and women of the District Attorney's Office have been safeguarding the right of the people of Yuba County to a safe and just community. Numbering only 16, we area small workplace family that supports one another to accomplish our mission and allow our team members to live full lives outside the workplace.

https://cms7files.revize.com/yubaca/Legal%20Services%20Specialist%20July%202022.…

Legal Services Specialist Flyer AUG 2024.pdf

The ideal candidate will be a person of integrity with a passion for justice looking for a career where they can serve victims of crime and help keep our community safe. They will be a team-player, who takes initiative and goes the extra mile for their teammates and the public. They will be skilled in Microsoft Office, adept at preparing and editing legal documents and forms, and able to write clear, accurate, and concise correspondence. They will pay attention to details, ensuring data and files are accurate and organized. They will have excellent customer service skills, solving problems and enthusiastically serving their teammates, crime victims, and the public.They will communicate effectively verbally and in writing; follow and issue verbal and written instructions; and appropriately and discretely deal with sensitive subject matter.

Qualifications:

Minimum: Equivalent to graduation from high school and three (3) years of increasingly responsible clerical work, with some experience providing office support in a legal office or court setting.

Preferred: Completion of at least two years of college (60 semester units) in a related field and at least two (2) years of experience as a legal secretary or providing office support in a legal office or court setting.

Special Requirements:

The ability to obtain a valid California Class C driver's license within ten (10) days of employment. Successfully complete an extensive and thorough background investigation which includes Live Scan fingerprinting. Will be required to perform disaster service activities pursuant to Government Code 3100-3109.

MERIT INCREASE: Typically 5%each year for the first 7 years. To access the County salary schedule, please click on thislink.

RETIREMENT MISCELLANEOUS:

Classic: 2% @ 55

New: 2% @ 62

For more information about CalPERS Pension, please visitCalPERS Retirement.

SOCIAL SECURITY:Yuba County does not participate in the Social Security Program

MEDICARE:Yuba County does participate in the Medicare Program.

STATE DISABILITYINSURANCE:SDIprovides benefits to employees who are unable to work due to non-work-related illness or injury. Paid Family Leave (PFL) automatically covers persons covered by SDI.

MEDICAL:Yuba County offers several medical plan options (HMO and PPO plans available based on eligibility) through CalPERS. To reference the current Rate Sheet, please visit Health Insuranceand see General Resources.

DENTAL/VISION INSURANCE: The County pays 100% of the Basic plan premiums for employeeor 80% for employee and eligible dependent(s).Requires participation in Health Insurance benefits.

*Health Waiver Opt-out of $250/monthly available with proof of other Non-Covered CA,employer sponsoredhealth care coverage.

LIFE INSURANCE:County provides $50,000 in life insurance coverage. Employees may purchase additional coverage for themselves and dependents.

EMPLOYEEASSISTANCEPROGRAM:County paid confidential counseling program for up to 5 visits per incident per eligible family member.

DEFERRED COMPENSATION:One Voluntary Deferred Compensation plan isavailable.

UNION AFFILIATION:Yuba County Employee Association (YCEA).To learn more visitLabor Relations.

For Leave Accrual Rates and Specialty Pays for classifications within the Yuba County Employees Association Bargaining Unit, please reference thisYuba County Employee's Association (YCEA) Benefits Summary.

Final Filing Deadline: Friday, September 20, 2024 @ 5PM

APPLICATION SCREENING:

An official Yuba County employment application must be submitted by the final filing deadline. Applications must includecopies of valid license(s), certificate(s) and college transcripts and/or diploma. Incomplete applications may be disqualified from further consideration.

TO APPLY:

ONLINE APPLICATION: Applications may be submitted online through CalOpps. Click on the Apply for Job button above to complete the Yuba County employment.

OR

HARD COPY APPLICATION: You may access a hard copy of the Yuba County employment applicationby visiting our website at http://www.yuba.org. Our applications are available in a Microsoft Word format or fillable PDF, or you may pick up these materials in our office located 915 8th Street, Suite 113, Marysville, CA 95901. Hard copies of applications can be submitted to our office in person, by U.S. Mail or by fax at 530-749-7864. Applications must be received by the final filing deadline; postmarks or applications received after the final filing deadline will not be accepted.

All applicants will be given written notice regarding the status of their application and selection procedures. The County prefers to communicate via email, if provided, to expedite communication. It is also recommended that applicants review their SPAM mail daily so as not miss any important communication from the County. Communications are sent from two mail servers: Yuba@CalOpps.org and @co.yuba.ca.us.

Applicants are responsible for notifying the County of any changes to their contact information, including but not limited to e-mail addresses, mailing addresses, primary and secondary telephone numbers.

(Note: All diplomas or degrees must be from an accredited college or university. To obtain information regarding accreditation, refer to the US Department of Education Office of Post Secondary Education at:http://ope.ed.gov/accreditation/search.aspx)

Applicants must provide the following documents with their application by the filing deadline:

• Completed Yuba County Employment Application (Online or Hard Copy)
• Any Diplomas and Unofficial Transcripts
• Copies of Related Certifications

MINIMUM QUALIFICATIONS:

The minimum and preferred requirements are listed above. While the following requirements outline the minimum qualifications, Human Resources reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job. Meeting the minimum qualifications does not guarantee further participation in selection procedures.

RECRUITMENT SELECTION PROCESSES:

The recruitment process involves multiple steps which may include but are not limited to:

• Interview Screening
• One-Way Video Interviews
• Exams
• In-Box Exercise
• Qualifications Appraisal Panels
• Department Interviews

(Please note: The entire recruitment process from recruitment opening date to start date could take 8– 10weeks for successful candidates).

INTERVIEW SCREENING:

Interview screeningisanextension of the application process. Used as a secondary method ofscreening large applicant pools.

ONE-WAY VIDEO INTERVIEW:

One-way interviews may be used as an extensionof the application process, as a secondary method of screening large applicant poolsor as an oral examination. A panel may be comprised of one individual, typically the hiring authority, or a small group of subject matter experts. Oral examinations can be used to assist in the establishment of an employment list or as part of the hiring decision. The goal of a one-way interview is to simulate an actual in-person interview environment. If one-way video interviewing is utilized in the recruitment process,applicants are provided detailed information includinginstructions, interview practice optionsand 24-hour direct support from the County's vendor, Spark Hire.

EXAM:

Applicants who have successfully met the minimum qualifications and completed any screening processes must successfully complete the Cooperative Personnel Services (CPS) Exam with a passing score to continue to the next phase of the recruitment process. The CPS Exam may potentially be administered online using County computers.

IN-BOX WRITTEN EXERCISE:

Qualified applicants may be required to participate in a proctored in-box exercise, which will take place on County computers. This exercise will be scored and weighted using pre-established criteria. This exercise will be used in establishing the rank order of the employment list.

QUALIFICATIONS APPRAISAL PANEL:

This is an oral examination process. Applicants who successfully completed the screening processes and meet the minimum qualificationsfor the positionwill be invited to participate in a qualifications appraisal panel. The process consists of three or four panel members along with a subject matter expert who will ask individuals questions related to the essential functions and/or attributes required for the position.

PRE-QUALIFICATION SUPPLEMENTAL QUESTIONNAIRE:

Must complete the Pre-Qualifications Supplemental Questionnaire, stating that you have the ability to type at the speed of 40 net words per minute.

WAIVER OF SELECTION PROCEDURES:

When selection procedures have been publicly announced and the number of applicants meeting the minimum qualifications for the position is five or less, the Human Resources Director may, at her/his discretion; a) Waive the competition entirely and submit the names of the applicants meeting the minimum qualifications to the appointing department, b) Revise the conditions of competition to a more practical basis under the circ*mstances.

EMPLOYMENT ELIGIBILITY LIST:

An employment eligibility list is established for those applicants who successfully pass all phases of the examination process. This list will be held for a minimum of six (6) months from the date the list is certified. For each vacancy the top five (5) ranks on the list will be certified to the department for final selection, which will include a departmental interview.

DEPARTMENT INTERVIEW:

The District Attorney's Officewill notify the applicant of the date and time of his/her interview. The applicant will be asked a series of questions about his/herself and his/her related experience, education and training that exhibit the knowledge, skills, and abilities essential to the job. The applicant may also be asked questions about hypothetical situations to test his/her ability to make decisions and use sound judgment and common sense.

njanda@co.yuba.ca.us